The Best Invoicing App for Personal Trainers

Just take a photo of your receipt — the built-in AI instantly reads supplier name, date, amount, and VAT, then converts it into an expense entry you can export or link to a client.

Yes! Invoice Guru can import PDF invoices directly. Just select a PDF file and the app automatically extracts the supplier name, date, amounts, and VAT — then saves it as an expense entry. It works alongside the OCR receipt scanner, giving you two fast ways to digitise your costs.

Yes. You can include an optional deposit (advance payment) on any invoice or quote. It's automatically deducted from the total and clearly shown in the PDF as 'Deposit Paid.'

Absolutely. You can set up recurring clients or contracts and have invoices generated automatically at fixed intervals — weekly, monthly, or custom.

Yes. Every invoice can be emailed straight from the app with a personalised message. You'll also see when the client opens or pays the invoice.

Overdue invoices trigger automatic reminders based on your preferred schedule. You can customise their tone, delay, and frequency — keeping communication professional while getting paid faster.

Yes. Upload your logo once, and it appears on all invoices and offers. You can also add your address, tax ID, and Terms & Conditions automatically.

You can reach us via the in-app feedback form, by emailing support@invoice-guru.co.uk, or through our social media channels. We aim to respond within 24 hours on business days.

Yes! We love hearing from users. Use the feedback option inside the app or email us directly. Many of our best features came from user suggestions.

Yes. The app includes a guided onboarding flow when you first sign up. You can also find video tutorials and helpful articles on our blog and YouTube channel.

Absolutely. We use Firebase with industry-standard encryption for data in transit and at rest. Your invoices and client data are protected with the same security standards used by major financial institutions.

Your data is stored securely on Google Cloud (Firebase) servers within the EU, fully compliant with UK GDPR and data protection regulations.

Yes. You can export all your invoices, clients, and expenses at any time as PDF or CSV. If you wish to delete your account and all associated data, you can do so from the app settings — in full compliance with your data rights.

Yes. InvoiceGuru is fully GDPR compliant. We only collect data necessary for the service, never sell your information, and you have full control over your data including the right to export and delete it.

InvoiceGuru supports 13 languages including English, French, German, Spanish, Italian, Portuguese, Dutch, Polish, Hungarian, Romanian, Czech, and Slovak. The app automatically detects your device language.

Yes. InvoiceGuru supports multi-currency invoicing. You can issue invoices in GBP, EUR, USD, and many other currencies while keeping your reports and statistics in your base currency.

Yes. While InvoiceGuru is optimised for UK tradespeople and freelancers, it works across Europe and beyond. Each country version includes local tax settings, VAT rates, and compliance features.

Yes. InvoiceGuru fully supports UK VAT at standard (20%), reduced (5%), and zero rates. You can set default VAT rates, apply different rates per item, and generate VAT-compliant invoices that meet HMRC requirements.

Yes. InvoiceGuru generates detailed income and expense reports, VAT summaries, and client-based breakdowns. You can export these as PDF or CSV and share them directly with your accountant.

Yes. If you work in construction, InvoiceGuru can handle CIS deductions on your invoices. You can set CIS rates and the deductions are clearly shown on the invoice PDF.

Yes. All invoices generated by InvoiceGuru include the required fields for HMRC compliance: unique invoice number, your business name and address, VAT number (if registered), itemised amounts, and VAT breakdown.

InvoiceGuru offers a free plan with essential features, plus affordable Pro and Business plans with advanced features like recurring invoices, multi-currency, and priority support. Visit our pricing page for details.

Yes! We offer a generous free plan that lets you create invoices, manage clients, and track expenses. You also get a 10-day free trial of all premium features when you sign up.

You can cancel your subscription at any time from the app settings or through your app store (Google Play or Apple App Store). Your data remains accessible even after cancellation.

Subscriptions are handled through Google Play or the Apple App Store, so you can use any payment method linked to your store account including credit/debit cards and PayPal.

InvoiceGuru is a mobile invoicing app designed for UK freelancers, tradespeople, and small businesses. Create professional invoices, track expenses, manage clients, and stay HMRC compliant — all from your phone.

Download the app from Google Play or the Apple App Store, create a free account, enter your business details, and you're ready to send your first invoice in under 2 minutes.

InvoiceGuru is available on both Android and iOS devices. It's optimised for mobile use so you can create and send invoices on the go, whether you're on a job site or at home.

An internet connection is needed for syncing data, sending invoices by email, and accessing cloud features. However, you can view previously loaded invoices and client data offline.

Making Tax Digital is an HMRC initiative requiring businesses to keep digital records and submit tax returns using compatible software. It applies to VAT-registered businesses and is expanding to Income Tax Self Assessment (ITSA) from April 2026.

Yes. InvoiceGuru helps you maintain digital records of your income and expenses as required by MTD. You can generate compliant reports and export data in formats accepted by HMRC.

If you're a sole trader with income over £50,000 per year, you'll need to comply with MTD for Income Tax from April 2026. Those earning over £30,000 will follow from April 2027. InvoiceGuru helps you prepare by keeping accurate digital records now.

InvoiceGuru keeps all your invoices, expenses, and income digitally organised. You can generate quarterly summaries, export data for your accountant or tax software, and ensure your records meet HMRC's digital record-keeping requirements.