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MTD-Ready Invoicing App for UK Tradespeople and Small Businesses
Create and send HMRC-compliant invoices in under 60 seconds — fully prepared for Making Tax Digital 2026. Stay compliant, save time, and get paid faster.
How It Works
How Invoice Guru Simplifies Invoicing
Forget complicated spreadsheets and late-night paperwork.
Invoice Guru lets you create invoices, manage clients, and track payments anywhere — even on site.
With automatic due-date calculation, smart reminders, and secure cloud sync, you’ll never lose an invoice again.
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Create — Enter your client’s details and items in seconds.
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Send — Email the invoice instantly or share a payment link.
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Track — Get notified when your invoice is viewed or paid.
Built for tradespeople, freelancers, and growing small businesses.
✓ 10-day free trial ✓ No credit card required ✓ HMRC compliant templates ✓ Mobile-first design
✓ Bank integration included ✓ OCR receipt scanning ✓HMRC-approved MTD-compliant software soon
Smart Features That Save You Time and Money
Invoice Guru combines automation, AI, and simplicity to handle every part of invoicing — from creation to payment. Below you can explore all the powerful tools designed specifically for UK tradespeople, freelancers, and small businesses.
Instant Invoice Creation
Create and send a professional invoice in less than a minute. Add your logo, VAT, payment terms, and due date automatically.No more Excel or Word templates — everything is built-in, mobile-ready, and HMRC-compliant.
Automatic Invoice Numbering
Invoices are numbered and dated automatically according to your fiscal year settings (e.g. 2025/001, 2025/002).
PDF & Print-Ready Invoices
Download or print invoices in professional PDF format with one tap.Each PDF includes all your business data, logo, and payment information, formatted for UK and EU standards.
Custom Branding & Company Info
Your logo, company name, address, tax number, and Terms & Conditions (ÁSZF link) appear automatically on each invoice and offer.Make your documents look professional and reflect your business identity instantly.
OCR Receipt Scanner (AI Recognition)
Snap a photo of your receipt — Invoice Guru’s AI reads all details (supplier, date, amount, VAT) and saves it as an expense entry.Perfect for managing business costs and creating clear reports without manual data entry.
Smart Payment Tracking
Automatically match incoming bank transactions with unpaid invoices.You’ll instantly see which clients have paid, which invoices are overdue, and which need a reminder.
Bank Integration
Connect your business bank account securely and let Invoice Guru update payments automatically.
Multi-language & Multi-currency Support
Work in your own language and invoice customers across Europe.Supports 12 languages, multiple currencies (£, €, zł, Ft, etc.), and local date formats — ready for international business.
Automatic Due Dates & Payment Terms
Choose your default payment period (7, 14, 30 days, etc.) — the app calculates due dates automatically and updates them if changed.Never miscalculate a deadline again.
Deposit (Advance Payment) Support
Add an optional deposit field to your invoices or offers.The system automatically subtracts it from the total and shows a clear “Deposit Paid” section on the PDF.
PDF & Print-Ready Invoices
Download or print invoices in professional PDF format with one tap.Each PDF includes all your business data, logo, and payment information, formatted for UK and EU standards.
Email Sending & Status Tracking
Send invoices directly from the app by email — see when your client opens it.Add a personalised message using editable email templates, perfect for follow-ups or polite reminders.
Smart Reminders (AI-driven)
The app automatically detects overdue invoices and sends reminders based on your preferred schedule.You stay polite, professional, and get paid faster — without awkward phone calls.
Accountant Mode & Export
Give your accountant secure access to reports, or export everything in CSV, PDF, or XML format.Supports automatic weekly or monthly summaries sent directly to your accountant’s email.
Cloud Backup (Firebase Secure Sync)
ll invoices, clients, and receipts are securely stored and synced to the cloud.If you change phone or reinstall the app, everything is restored automatically — safely and instantly.
Custom Labels & Notes
Add your own labels to invoices or offers (e.g. “Paid”, “Urgent”, “Sent to Client”) to keep track visually.These labels also appear in the app’s dashboard statistics.
Dashboard Statistics & Reports
View your total revenue, unpaid balance, overdue invoices, and client summaries at a glance.
Multi-Device Sync
Use Invoice Guru on multiple devices with one account — phone, tablet, or future desktop version.All data updates in real time so you can invoice from anywhere.
MTD & EU Compliance Built-in
Invoice Guru is ready for HMRC’s Making Tax Digital and upcoming EU e-invoicing requirements.VAT, company ID, and digital signatures are automatically handled for full legal compliance.
Offline Mode
Create and save invoices even without an internet connection.They automatically sync to the cloud once you’re back online — ideal for on-site jobs with poor signal.
Together, these features make Invoice Guru the most complete mobile invoicing solution for UK and European small businesses — fast, compliant, and effortless.
Affordable Invoice Software Pricing for UK Tradespeople
Affordable invoicing plans for UK tradespeople and small businesses — fully MTD-compliant and AI-powered.
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Monthly
Yearly
Save 20%
Why Choose Invoice Guru
The Smartest Way to Manage Invoicing
🔶 100% mobile-first design — no desktop required
🔶 Integrated with Google Play & App Store subscriptions
🔶 Multi-language and multi-currency support
🔶 AI-powered automation for OCR, reminders, and reporting
🔶 Secure cloud storage and backup
🔶 Designed for tradespeople — not accountants
🔶 MTD-compliant and EU e-invoicing ready
🔶 Fast setup — create your first invoice in under 60 seconds
Feature | Basic | Pro | Survey - Calendar |
|---|---|---|---|
Create & Send Unlimited Invoices | Yes | Yes | Yes |
Client Management | Yes | Yes | Yes |
Survey Add-On Compatibility | Yes | Yes | Yes |
Online Payments (Card / PayPal) | Yes | Yes | Yes |
Multilingual & Multi-currency Support | Yes | Yes | Yes |
Offer & Quote Generation | Yes | Yes | Yes |
Smart Reminders & Automation | Yes | Yes | Yes |
Custom Branding (Logo, Company Info) | Yes | Yes | Yes |
Advanced Statistics Dashboard | No | Yes | Yes |
Accountant Reports | No | Yes | Yes |
OCR Receipt Scanning | No | Yes | Yes |
Bank Integration | No | Yes | Yes |
White Label Invoice and Quotes (without our logo) | No | Yes | Yes |
Accountant read only access to your account | No | Yes | Yes |
Quote to invoice conversion | No | No | Yes |
AI Functions | No | Yes | Yes |
"On-site survey (data entry, photo, signature" | No | No | Yes |
"PDF summary with company
logo and theme color
"
| No | No | Yes |
"Calendar integration (auto creation on quote acceptance
"
| No | No | Yes |
Why Businesses Love Invoice Guru
Emma Richardson ACCA Richardson Accounting Services Birmingham, West Midlands
"I recommend InvoiceGuru to all my small business clients. The automatic accountant reports save me so much time - I receive weekly summaries with all invoices, expenses, and scanned receipts organized perfectly. My clients love how easy it is to use, and I love how it makes my job easier. The HMRC compliance is spot-on too."
James Wilson
Wilson Decorating Services Manchester, Greater Manchester
"I used to spend hours on paperwork every evening. Now with InvoiceGuru, I create quotes on my phone while talking to customers, and invoices are sent instantly when jobs are done. The professional templates make my small business look much bigger. Best investment I've made!"
Mike Thompson
Thompson Plumbing Services
Leeds, West Yorkshire
"InvoiceGuru has completely transformed how I handle my plumbing business. I can create professional invoices on-site and get paid immediately with QR codes. The OCR scanning saves me hours every week. Invoice Guru is the best invoicing app I’ve used for my UK plumbing business."
FAQ
What is Making Tax Digital (MTD)?
Making Tax Digital (MTD) is an initiative by HM Revenue & Customs (HMRC) designed to simplify and digitalise the UK tax system.
It requires businesses and self-employed individuals to keep digital records and submit VAT and Income Tax returns through MTD-compatible software instead of spreadsheets or paper forms.
Who needs to follow MTD rules?
All VAT-registered businesses in the UK must already follow MTD for VAT.
From April 2026, self-employed individuals and landlords with income over £50,000 will also be required to submit their tax returns digitally through MTD for Income Tax Self-Assessment (ITSA).
How does Invoice Guru connect with HMRC?
Invoice Guru connects directly to HMRC’s official MTD APIs for VAT and ITSA.
Once you link your HMRC account, the app automatically syncs your business details, VAT periods, and tax data.
You can then submit your VAT Return or Income Tax reports directly from your phone — safely and securely.
Is Invoice Guru MTD-compatible?
Yes — Invoice Guru will be fully built to be MTD-compliant for both VAT Returns and Income Tax submissions (ITSA).
The app is integrated with HMRC’s APIs and follows all data security and record-keeping standards required for MTD approval.
Can I submit my VAT Return directly from my mobile phone?
Absolutely. Invoice Guru is a mobile-first MTD app, allowing you to view your VAT summary, check due dates, and submit your return to HMRC in just a few taps.
No desktop software or manual spreadsheet uploads are required.
How do I prepare for MTD for ITSA (2026)?
If you’re self-employed or a landlord, start by keeping all income and expense records digitally.
Using Invoice Guru, you can already record invoices, link expenses, and view real-time profit and loss.
When HMRC activates MTD for ITSA in 2026, you’ll be ready to submit quarterly updates and your end-of-year statement directly through the app.
Is my financial data secure with Invoice Guru?
Yes — all data is encrypted with AES-256 bank-level security and transmitted over secure HTTPS connections.
Invoice Guru complies with UK GDPR and HMRC’s data protection guidelines, ensuring that your tax information remains private and protected.
Does Invoice Guru support accountants and bookkeepers?
Yes. You can easily share your VAT and income data with your accountant through secure links or downloadable reports.
Invoice Guru’s AI-generated summaries make it simple for accountants to review, verify, and submit returns — saving time for both sides.
How can I join the MTD early access program?
We’re currently inviting UK users to join the Invoice Guru Early Tester Program.
Sign up to get 1 month free and help shape the app’s final HMRC integration features.
No credit card required — simply enter your name and email to get started.
What makes Invoice Guru different from other MTD apps?
Unlike most accounting tools, Invoice Guru is built specifically for self-employed tradespeople and small business owners.
It’s mobile-first, simple to use, and offers unlimited invoices even in the Basic plan — plus direct HMRC submission, AI summaries, and automated accountant reports.
About Invoice Guru
Invoice Guru is a UK-based invoicing app designed for freelancers and tradespeople. Create invoices, track payments, and manage clients with ease – all from your phone.